Since former Assistant Town Manager Bob Panek left the position, it has remained empty and essentially not been missed, and serves no practical function of the Town organization. Most of the duties have been shifted to other staff positions, mainly the Town Clerk.
Town Manager Larry DiRe is recommending reassignment of that position’s duties to other staff positions, which will also be restructured. “The three staff positions assuming those duties are administrative manager\town clerk; operations manager; and capital projects manager.” – Staff Report.
Below are the three proposed positions, responsibilities, and duties.
Administrative Manager (many of the duties currently being done by Town Clerk’s Office): • Grants, and new initiatives, preparing grant applications and contract solicitations, coordinating with Town management, outside agencies
• Completing special assignments, and related work as apparent or assigned • Works in conjunction with and provides support to the Town Manager in the role of liaison for the Town Council to facilitate the Town’s operation
• Assist Town Manager in dealings with the general public o Support the Town Manager on all public affairs associated with the Town, including activity with County, State, and Federal governmental units as it relates to Town affairs
• This position requires excellent communication and managerial skills
• Support the Town Manager’s efforts in communicating performance goals and standards with all Town employees and participate in weekly meetings with department heads as well as assist in all planned reviews of Town staff
• Assist in all inter and intra departmental affairs, issues, and discrepancies that may arise and will work to effectively resolve these matters
• Must be able to take the lead role in any special assignments and tasks as assigned by the Town Manager o Include, but not limited to grant administration for all applicable projects, administration of major procurements for all departments, and coordinating and promoting inter departmental cooperation on all relevant issues or projects o Assist the Town Manager with projects by providing support in areas such as conducting surveys, data retrieval, Internet research, compiling reports, and completing all related correspondence and follow up
• Comprehensive knowledge of the principles and practices of public administration; thorough knowledge of current literature and recent developments in the field of public administration
• Ability to interpret and analyze technical and statistical information and to prepare and present technical oral and written reports
• Ability to plan and supervise the work of subordinates
• Ability to establish and maintain effective working relationships with government officials, associates and the general public
• Working understanding of Town government and its policies and procedures • Continued training and development in the area of local municipality operation and government
• Daily: o Provide assistance to all departments in coordinating new and current projects
o Assist in reviewing all incoming e-mail and written communications and work with the Town Manager to respond accordingly
o Conduct all assigned research for Town Council and Town Mayor
o Complete any required daily reports as assigned by Town Manager
o Provide grant administration for all applicable projects; monitor expenditures
o Prepare contract solicitations and manage contract performance o Prepare all internal and external communication materials as requested by the Town Manager
o Act as the Town’s insurance representative for all issues related to property, liability, worker’s compensation, and risk management o Plan communication for, direct, and/or attend all relevant meetings and conferences as needed o Help coordinate a weekly meeting with all department heads to discuss priority issues and weekly plans o Assume any day to day responsibilities in the absence of the Town Manager 2 o Perform any other work task as assigned by Town Manager
• Monthly:
o Develop and implement an on-going training and skills improvement plan for all Town departments o Attend and assist Town Manager in all monthly Town Council meetings and work sessions
o Complete any assigned monthly reports as it relates to Town management o Assist in the review and monitoring of the overall Town budget as it relates to actual fiscal activity verse planned revenue and expenses o Aid in organizing and preparing all material needed for Town Council Retreats and Mini Retreats
• Special Projects/Assignments: o Assist in the preparation and presentation of an annual budget for the Town in conjunction with all department heads, the Town Council, and the Town Mayor
o Aid in organizing all activities before, during, and after any potential and actual hurricanes, tropical storms, and other storms according to specifications in the Town’s Emergency Response Plan
o Aid in organizing all relevant Town department activities during any other Town emergency
Operations Manager: • Managing the day to day governmental operations of the Town under the established guidelines and policies
• This position requires excellent communication and managerial skills • Must be able to take the lead role in any special assignments and tasks as assigned by the Town Manager
• Ability to interpret and analyze technical and statistical information and to prepare and present technical oral and written reports
• Ability to plan and supervise the work of subordinates
• Working understanding of Town government and its policies and procedures, Town services and the requirements for their proper operation, and all Town facilities in general
• Continued training and development in the area of local municipality operation and governance
• Daily: o Provide assistance to all departments in coordinating new and current projects o Complete any required daily reports as assigned by Town Manager o Perform any other work task as assigned by Town Manager
• Monthly: o Develop and implement an on-going training and skills improvement plan for PU and PW staff
• Special Projects/Assignments: o Work with the Town Manager in their role as a liaison for the Town and any relevant outside group, business, or government organization on all plans that include maintenance, repair, or improvements to Town facilities, equipment, and infrastructure o Aid in organizing all activities before, during, and after any potential and actual hurricanes, tropical storms, and other storms according to specifications in the Town’s Emergency Response Plan o Aid in organizing all relevant Town department activities during any other Town emergency 3
Capital Projects Manager:
• Overseeing major capital projects
• Completing special assignments, and related work as apparent or assigned • Must be able to take the lead role in any special assignments and tasks as assigned by the Town Manager
o Include, but not limited to grant administration for all capital projects, administration of major procurements for capital projects, and coordinating and promoting inter departmental cooperation on all relevant issues on capital projects
• Daily: o Complete any required daily reports as assigned by Town Manager o Provide grant administration for all applicable projects; monitor expenditures o Prepare contract solicitations and manage contract performance o Perform any other work task as assigned by Town Manager
• Special Projects/Assignments: o Assist in planning for and creating the means for all capital expenditures for necessary improvements to the Town’s facilities, equipment, and infrastructure o Work with the Town Manager in their role as a liaison for the Town and any relevant outside group, business, or government organization on all plans that include maintenance, repair, or improvements to Town facilities, equipment, and infrastructure
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