At Thursday’s Regular Meeting, the Cape Charles Town Council approved a professional services agreement with VHB, Inc for Phase I services associated with Beachfront Master Planning. The proposed amount for these services stands at $99,840.
On August 28, 2023, the Town initiated a Request for Proposals (RFP) to enlist a consultant for community outreach, planning, and engineering tied to a significant project. This endeavor drew in five proposals, marking a pivotal moment for the community’s development.
Following the RFP, the Town Manager orchestrated a committee comprising local stakeholders to meticulously assess these proposals. The process led to three firms being shortlisted for interviews, conducted in November of the same year.
Each contender showcased capabilities that could aptly handle the task, making the deliberation arduous. However, after careful consideration, VHB emerged as the committee’s choice, aligning best with the community’s ethos and vision.
The selection process adhered to state codes, strictly separating the assessment of qualifications from cost considerations. Cost details, submitted in sealed envelopes, were unveiled only after choosing the top contenders. Surprisingly, VHB’s cost proposal stood lower than the second-choice firm and commensurate with the third, reinforcing the confidence in their selection.
Financially, the Town Manager’s budget accommodates the full funding required for this contract. However, during the mid-year budget adjustment, a move to secure approximately $60,000 reimbursement to the pertinent accounts is underway.
This decision marks a pivotal step in the community’s development, anchoring progress and vision for the forthcoming Beachfront Master Plan.